Being an employer, you would have tons of things on your plate, tracking employees hours is one amongst them. It is a task that usually leads to miscalculations, which may cost you high. Think about it, if a particular employee works 1500 hours a year (on average), and if the employer calculates a couple of hours more or misses some overtime working hours, then the working efficiency and productivity ratio of the employees would be wrongly judged. Now current situation is difficult to track employee’s working hour because all the IT companies providing work from home so we need to track working hours. We are providing work from home monitoring tools which are expert to track all the activities of the employee.
Hence, every business needs to track employee hours accurately. Precisely tracking the work time helps to
- Employee regulation compliance
- Proper Timesheet and worksheet management
- Calculate the revenue and savings
- Ontime payroll processing
Similarly, selecting a perfect employee time tracking software, which is time-saving and convenient to use, is important. Or else the whole data becomes unreliable for employee records, reporting, and other tasks, which depends on the precision.
Here are some of the best ways, considering which you can track your employees working hours effectively.
Use User Logs Management System
Tracking employee hours when they work conventionally or remotely is difficult without a proper user logs management system. Therefore using a user log management system helps in providing detailed insights into the employee’s login and logs out time along with their total work hours, all at a single place.
This information can also help in integration with the payroll system to track accurate working hours.
Ensure The Hours Tracked Are Correct
Having a system that streamlines the time-capture process is a best practice for tracking employee hours. It offers reliable details for faster payroll and other forms of reporting. Even if the system is automated or manual, if not-consistently followed, difficult aspects of tracking and approving employee hours get even harder.
Use Wall Mount Card Swipes
The revised version punch card system represents today’s wall-mounted card swipes. Employees use their Code to clock in and out, instead of a timecard. The data automatically moves to a computer where the hours worked for employee attendance are marked.
Choose The System With Regulatory Compliance
Accurate monitoring is also essential for meeting various regulatory requirements. Any monitoring system will make compliance with state regulations and internal policies simple.
Common causes of non-compliance are due to improper or inadequate record keeping. Using automated tracking software to monitor time and attendance will help reduce delays, and avoid costly non-compliance lawsuits.
Use Attendance Tracking Software That Employes Can Embrace
Being able to display and monitor attendance data in one unified structure brings considerable benefit to an organization. Employees will check their working hours, as well as unused time and sick leave available.
Tracking time is most employees’ least favorite task. A simple program involving limited effort and preparation would boost buy-in chances and would allow a good investment in choosing. Employees like a self-service system too. It removes the need to email HR with salary or time-off management queries.
Select A Software The One With Easy Integration
The use of data-capture software only solves part of the solution when searching for the best ways to track employee hours. The other element is the data exchange functionality for other programs.
It is very important for requirements in terms of wages, time off, and compliance. Ideally, data exchange and convergence would be smooth.
Have A Tracker That Makes Reporting System Easy
Most of the companies struggle to use productivity or attendance tracking software because of its interface. There is various software that comes with the free trial, where you can give companies a chance to test driving features.
For regular operations, the right monitoring system would sound intuitive. The best tech system also includes detailed set-off features which can be scaled as well.
Get Cloud-based Software
Appropriate attendance records contribute to saving productivity hours, but even then companies need useful systems at affordable costs. Costly, the internal hardware is quite obsolete as most of the companies look for affordable solutions, with cloud-based storage facilities, so that employees don’t have to fuss over the storage facilities.
Cloud-based systems deliver simple hour-entry solutions and fast approval routing times. Results cover every aspect of employee hours: the pay is simple, timely, accurate, regulatory issues, etc.
Choose The One With Advanced Security Measures
Another common method of swiping barcode information on employee ID badges with large companies is. In addition to tracking employee time, biometric data with retina scans or fingerprints that have become valuable for companies that may need to control access from and to departments and buildings.
Keep Online Attendance Records
Some advanced technologies have adopted old-fashioned techniques like using a time clock online. But instead, advanced employee tracking software along with other features should be implemented so that employers can keep track of their employee’s working hours and produce payroll reports, too.
Manually Enter Data To Spreadsheet
Various small scale industries don’t migrate to the cloud or an online system easily. To them, adding up the data to a spreadsheet will work best.
So, these are some of the best ways to track employee hours, but trying out each way to track employee hours can also be a daunting task. Therefore, I have come up with an all-in-one tool | EmpMonitor.
What Is EmpMonitor?
EmpMonitor is a modern-day cloud-based employee productivity tracking software that helps business owners and tech leads to track and monitor their employee’s productivity ratio of the employees who are both working remotely and conventionally.
Benefits of Using EmpMonitor
Gain real-time insights that make comparisons between employees meaningful. EmpMonitor helps in providing true productivity as it uses standard productivity scores based on attendance and usage of applications.
Reports & Alerts
Get a detailed report of the total number of productive, nonproductive hours, and a number of working days. Also, get to know about the suspicious file transfers and network protocols to unwanted sites. Share the reports with the employees for self-improvement.
Check when and how your employees use chatting applications, Webmail, Blogs, Business Apps, and keystrokes via an Internet-connected browser.
Easy To Set Up
Installation of EmpMonitor just takes a few minutes. No need to buy and maintain servers, no need to train your IT guy in maintaining things related to the monitoring of employees.
User-Friendly and Quick Integrity
EmpMonitor works on any operating system and you can easily transfer your licenses between devices, giving you the flexibility to include more of your staff.
Why Choose EmpMonitor?
EmpMonitor is one of the best cloud-based employee behavior monitoring software that combines application monitoring, screenshot monitoring, keystroke monitoring, etc in one easy to use package. It, therefore, is able to deliver insights into productivity and security that no other product can.
Why not give EmpMonitor a try, and track employee hours in one go, without hindrance?