With the legal industry evolving and the market becoming competitive, lawyers are being pushed to invest in cost-cutting measures. As the workload for lawyers is ever-increasing, the clients require a quick solution and lawyers are looking for ways for easy legal document processing. The Research paper has been published to showcase the power of document automation. Thanks to legal document automation software, the documentation process is changing to become more effective for lawyers.
We are all aware that managing, creating, and reviewing legal documents involves tedious paperwork. This is where automated documentation software, specially developed for law firms and lawyers, can prove beneficial. Its main benefit is that it helps to reduce the drafting time. Alos, automated documentation in the legal sector can help mitigate quite a few challenges like:
- Editing a bunch of documents manually.
- The tedious job of copying and pasting the client’s details along with particulars of the counterparty. The documents also need to have details of the court, along with the contract details.
- Inability to commit time to numerous tasks while finishing the tedious documentation manually.
- Valuable documents cannot be shared automatically with the firm’s other lawyers because they are stored in the computer or filing cabinet of the lawyer dealing with the case.
So, I suppose any law firm wants a way to create a high volume of error-free documents in a short time while maintaining the consistency of the law firm. In that case, it is time you invest in legal document automation software.
Contents
What Is Legal Documentation Automation Software?
Before we go into the details and benefits of legal document automation software, let’s briefly look into document automation and how it is related to the law.
Document automation is the process that enables one to create different types of records with the help of software that delimitates the manual input. Therefore, the process allows creating the documents in a shorter time. The automated documentation is done by getting the information from multiple online sources like CRM. The automated software can fill the template with the specific information provided by the document owner.
Legal document automation software will help eliminate the risk of errors and save time. As lawyer’s job is to develop complex documentation, it often takes considerable time when done manually. Sometimes it can be hours or even days. With the lawyers having their plate full of many other tasks, automatic documentation is a relief because the tedious manual task can be completed with a few clicks. In addition, it gives the lawyer more time to work with more clients while ensuring little to no documentation errors.
The legal document automation software also allows customizations that let the lawyers merge their CRM data into the legal documents, thus making the client onboarding process relatively easy.
Hence, it is apparent that legal document automation software makes it easy to record client details.
5 Benefits of a Legal Documentation Automation Software
Documentation automation done for law firms is built into the provider’s CRM and the client’s software. The automated document software service provider will give you templates to select that align with your firm and enable you to generate the document you need. Then, as a client, you can use Word, PDF, or the service provider’s text editor app to guarantee the document is error-free and has everything you need.
The simplified and easy automated platform makes creating, reviewing, sending, and receiving documents hassle-free.
● Create Reliable Documents Automatically
Increase the efficiency of creating legal documents and contracts that are powered by your firm’s knowledge. The software can help you update and develop templates to create precise and accurate contracts while keeping the valuable data in the database. So, all you have to do is update the clause, and the software will automatically apply it in the document and the template.
● Leveraging Your Resources
Use your juniors and paralegals to create the documents. They have to use standardized templates and clauses to draft the documents quickly and accurately for different clients. This will help you save your time for matters of higher value and non-standard work. For example, IBM’s Watson can create early-phase documentation in less than two minutes thus reducing the overall documentation cost by 80%.
● Creating ‘Self-Service’ Portal
With the software, you can create a self-service portal for the clients to get the standard legal documents. It can be done with a list of questionnaires to collect the relevant information from the clients. This can be later used in the template to create a draft automatically. You can then review it and send it to the client, thus boosting your productivity and adopting a business model that allows you to grow.
● Organizing Them Better
An automation legal documenting software allows you to organize the documents, including emails, electronic media files, and documents of other formats, to be kept in a centralized storage place. The documents can be categorized through names, multiple sub-folders, and even indexed formation. It also warrants that no document is lost, and anyone in the firm with secure access can use the documents for reference and work easily.
● Security
In any legal firm, security of documents and clients’ data are primary concerns. A sensitive document, when lost, can cause adverse effects not only to the client but also to the lawyer and the firm. An automated documentation system ensures no such risk exists – since the documents cannot be accessed without a security clearance. The password protection and requirement of a security key to access the centralized documentation system ensures the safety of the privacy and security of the files on multiple levels. The cloud-based system that is now a part of the automated documentation software has the capacity to store information while maintaining compliance with internal and external regulations.
With these benefits in place, legal firms realize the importance of getting the best legal document automation software for their business.
Final Words
Law practice has evolved and has joined hands with technology to offer better results to clients. With the use of legal documentation automation, a law firm will definitely increase its efficiency. Still, it can focus better on the client’s requirements while taking up more cases without jeopardizing the reputation.