When it comes to soundproofing events and renting sound equipment for congresses, there are many companies in the market. But how do you know which one is the most appropriate?
We share with you the different keys to renting sound equipment and how to do it easily, quickly, and safely.
But before going to the article we want to tell you about the miamiaudiorentals.com. This company provides you the best quality audio equipment’s on rent.
If you are from Miami, then the miamiaudiorentals is the best option for you. Now dive into the article.
Prepare a project dossier:
The first step will not only be useful for the rental of sound equipment, but also for the entire event in general. Prepare a complete document defining your project with your objectives, the audience that will attend, the size of the event, speakers, etc.
This dossier, in addition to giving you an overview of what your event will be, will allow you to save time later by studying the needs and resources that you will need: speakers for lectures, for concerts, for background sound, stand-up microphones, tie.
Set your budget:
The key to organizing any event will be the budget. The economic factor is one of the most important and that will affect each element of your project, and also the rental of sound equipment.
Define the number of attendees and listeners.
On many occasions, the sound power or quantity of sound equipment to be hired is defined based on the number of attendees at the event, but not 100% of the attendees will be listeners.
That is, even if 1,000 people are attending the congress or convention, it may not be necessary for all attendees to hear the sound at the same time.
Many times specific spaces are defined to be audible and everyone who passes near it will be able to listen to the talk or presentation that is being made.
Determine the space where the teams will be.
Defining the space where the sound equipment will be located, can help to choose the size of the speakers, and the type of speakers that should be supplied to the event.
Not all event spaces and rooms have the same acoustics. Some event spaces have too much reverb, so the sound can be heard with a lot of echoes, and adjusting the acoustics can be tricky.
It is always better than the corporate event room, it has fixed speakers that are calibrated for its acoustics.
Take a good look at whether all the activities of companies that will be carried out can be carried out in the same space.
And of course, make a list of the presentations that will be made, how many microphones will be needed and for how many people should be heard.
Research and find your audiovisual provider:
Once you have your project dossier and the budget that you can dedicate to renting sound equipment, it is time to look for the best audiovisual provider.
At this point, you should take into account some important issues such as experience and the confidence that it generates in you.
In this sense, it is positive to consult their completed projects and also to arrange a meeting and a visit to their facilities to get to know the company first-hand and see the material they have available.