Meetings play an important role in the communication strategy of a company. It affects the decision-making process, dictates team-building measures, and helps in keeping everyone in the loop. The future of meetings and online workspaces is changing and there are new challenges to tackle. Some of these are addressed in the existing project management software. Miro cost includes new features that make collaboration easier for everyone as we move into a remote or hybrid working environment.
Software users have helped vendors understand the kind of support they need to move forward. Their input has contributed to an overall more collaborative platform that is helping employees from around the world adjust to the new normal. Hybrid work environments are quickly becoming the preferred model for most companies because they have access to the technology to make the setup work. With some teammates working from the physical office and the others operating remotely, it is increasingly important to create a working space that takes each employee’s working conditions into consideration.
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Inclusivity in Hybrid Meetings
A hybrid meeting has participants reporting from various locations with a few being present in the office. The setup introduces complexity because it means not every participant will be having the same experience. Miro project management aims to develop a level playing field for each teammate, regardless of their working mode and location in an effort to maintain the level of engagement and inclusivity.
The hybrid setting cannot only rely on the right software but also comes with hardware requirements to make it work. Remote participants often find it difficult to follow the conversation in the room and hesitate to jump in because of the possible lag in their connection. In some cases, they might not be able to view the whiteboard at all. The in-person members also face some disadvantages and they are not easily able to see the faces of those on the video conference call or any messages shared in the chat box. If everyone brings their laptops to the conference room, then there might be limited eye contact and not enough engaging conversation happening in the room.
Hybrid meetings can be challenging for everyone participating and to ensure higher levels of inclusivity it is important to create an interactive, positive, and enjoyable experience for all participants.Miro softwareputs teams on the right track by building a strong foundation.
Common Types of Hybrid Meetings
Meetings can vary in terms of their purpose, group size, and level of collaboration. Users will have to pay attention to the setup, equipment, and adopt the best practices for each type of meeting. The preparation required will be somewhat different for each category.Miro costincludes all the functionalities users need to facilitate the three most common types of meetings and they have collected tips on how to navigate them with ease.
Brainstorming Sessions
These sessions include small groups, usually not more than five members and require a high level of collaboration. Miro softwareincludes digital boards that can be used to down all ideas using an interactive display. Since the meeting relies on an unstructured conversation with lots of note-taking, mapping, and drawing the software plays an important role here. Goal is to engage in a conversation that promotes collaboration.
Brainstorming meetings are supposed to help users come up with concepts, frameworks, or solutions. They rely on input from all members and these meetings are heavy on the conversation. Remote participants might find it difficult to jump in if there is no 360-degree camera or they cannot be seen on-screen.
The best thing to do is for in-person participants to only use their laptops or devices when they need to write something down. The conversation should be natural and free of distractions. Miro costincludes the tablet app which is great for digitally saving all notes. Switching from a physical whiteboard to an interactive digital one can help the remote participants feel included and inspired by the discussion.
Workshop Meetings
Workshops include mid-sized groups of around ten people and require medium-level collaboration. It has similar software and hardware requirements to a brainstorming session however, the workshop is more structured. It usually involves an individual or group leading the discussion with a presentation. The goal is to educate them on a specific topic or explore the complexities related to a platform.
The organizer and participants face challenges in navigating the setup which can be attributed to their lack of experience or practice. It takes some time to design a successful hybrid workshop but there are some steps that can be taken to be more inclusive. First of all, any remote or in-person participants should be assigned a dedicated facilitator. Each group can manage the discussion and make sure all participants are involved.
They will be moving at the same pace and leveraging the Miro project managementfunctions to arrange a session that saves time. The participants should only refer to their laptops when needed, for example when groups break out to collect their thoughts. The tablet or other handheld devices are more appropriate for jotting down ideas and referring to notes.
Executive Presentations
Presentations are usually delivered to large groups and require minimum collaboration. The participants are usually watching the slides on a display screen and engage in a discussion towards the end of the meeting. These meetings are mostly for disseminating information and require active listening with no distractions from the audience.
The best way to conduct these meetings is by having two screens. One for the video conferencing software and the other for the presentation content. The remote participants will feel like they are a part of the meeting when their presence is also felt by others. Miro cost includes a board that combines both options.
The in-person participants should not have their laptops with them so they can direct their undivided attention to the presenter. Communicating can be easy if users rely on the latest technology to bridge the gap between employees. You can also check out the complete detailed review click Miro demo.