Businesses of all sizes can improve communication, document management, collaboration and feedback and content creation using an intranet. Similarly, cloud computing is a useful technology that makes computing resources available on-demand. You get computing power and data storage without managing any dedicated infrastructure. A cloud based intranet software provides you with the benefits of both intranet and cloud computing. This technology can solve many business issues.
Intranet is a decades-old technology that continues to evolve. It has a key role to play in employee communication and engagement. Businesses are hiring remote talent. Employees are using their own devices to communicate and access data and content. Some of your employees use smartphones or tablets and others use PCs or laptops. You want to make sure that all of them get the resources required to communicate, collaborate, create content and share.
Using cloud computing intranet provides your business with the following benefits:
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Low Cost
You may think that a dedicated IT infrastructure is a one time investment. When you are using cloud based intranet software, you will be charged on a monthly basis. However, dedicated intranet software is an upfront capital commitment. Depending on the size of your intranet and IT infrastructure, you may even need to hire a team to handle complexities associated with dedicated intranet software. As your business grows, your requirements also grow.
Your dedicated intranet software may fail to accommodate your new requirements. Upgrades in the software can be very expensive. It will take time to upgrade and install dedicated software. This is a loss of work hours. You need to configure and test the software before launching your intranet. Your employees need the training to use the software. On the other hand, you can easily launch a cloud computing intranet.
Most cloud based intranet software companies offer free trials. You can test the software in a sandbox environment. As your requirements change, you can upgrade your plan with a few clicks and access new features to accommodate your needs.
Infrastructure as a Service
Traditional intranet requires investment in both hardware and software. As the number of users increases, this begins to impact the performance of the hardware. When you are using cloud computing intranet, the vendor is responsible for managing and upgrading infrastructure to accommodate your new requirements. This is not a burden on you.
Focus
When you have to spend time on taking backups and restoring, managing infrastructure, trying to figure out why your dedicated intranet software is giving a warning or error, your focus deviates from tasks that generate revenue. You may not even know what to do with the error. This is not a productive use of your time. When you use cloud computing intranet software, it is the vendor’s job to make sure that your intranet is always stable.
You can use your time to improve site architecture, create intranet content and focus on tasks that generate revenue.
Distributed Training
Your employees need training before they use cloud based intranet software or any other new technology. You may need to create and publish training content. When you have a cloud computing intranet, your team can access training content and manuals from any location. You can publish instruction manuals and video tutorials. This is not easy when you have on-premise intranet software.
Integration with Other Apps
In addition to cloud computing intranet, you use many other cloud based applications. Cloud computing intranet allows you to integrate other apps such as HR and payroll, customer relationship management, and so on.
So, if you want to improve communication, collaboration, and content creation and sharing in your organization, launch a cloud computing intranet.