What is a cloud fax service?

Cloud fax is another term for fax server or online fax service. Cloud is a technical term that means a network connected by remote servers through the internet to store, manage, and process data through local servers and personal computers. And traditional fax is a telephonic transmission of data in the form of text or images. These data are transmitted through a standalone machine that includes expensive ink, paper, analog lines, and different consumables. So “cloud fax” together is a term that involves sending, receiving, and storing messages via the internet in a paperless method. There are many popular enterprise fax solution providers worldwide that can help you send, receive, and store data via cloud faxing.

Since the traditional paper-based fax machine was slow and inefficient. From taking paper to the machine and waiting for it to be sent and knowing that somebody on the other end does the same thing as you used to be a frustrating experience. With Cloud faxing now, a paperless process is increasingly being considered efficient and time-saving. The running cost associated with traditional fax machines and equipment used to be high compared to modern-day cloud faxing. Delivering faxes over the Internet without using any hardware or software, cloud faxing is also reducing the IT burden and cost related to on-premises fax infrastructures. The fast, secure, efficient, and easy-to-use cloud-based fax solutions give you access to a network of globally diverse data centers. 

Here are some of the different types of cloud-based fax services:

Enterprise cloud faxing 

Many brands and companies use cloud fax as a critical part of their everyday business. These processes need a high level of security, enterprise, and performance integration when using cloud faxing services. Enterprise cloud fax services can integrate backend systems and enterprise capabilities to create a fax communication system such as EHR systems in healthcare, SAP, Oracle, OpenText™, RightFax™, OpenText™, and Fax2Mail™. These enterprise cloud faxing services offer security protocols with an advanced level of encryptions.

Cloud fax services 

This is another basic cloud fax service with pay-as-you-go pricing and is meant for a moderate rate of limited uses. The user can receive and send faxes from their email account, and the provider offers a limited number of fax numbers. Additional services like inbound toll-free fax numbers might be provided by such cloud fax service providers.

Free cloud fax services 

The entry-level cloud faxing service is typically for beginners. It enables sending and receiving faxes through an online portal without a fax machine or any related cost. This quick and easy process is designed for occasional uses and is not meant for sending or receiving faxes regularly.

Here are some benefits of cloud fax services:

Budget-friendly

Just because one does not have to invest in any kind of hardware, software, or networking equipment like traditional faxing services, cloud faxing services can reduce costs up to a great level. One also doesn’t need to maintain a complex onsite system or employ a dedicated resource to manage and maintain a high-level system or even upgrade their capabilities as per new features and updates. In the case of cloud fax services, we can see how CapEx is replaced by OpEx.

Advanced security levels

Like we already mentioned, cloud fax services offer a high level of information protection during rest and transit. Achieving data protection to reduce compliance risk and high data protection, cloud fax services have security capabilities specially designed and meant for highly regulated industries. The multiple security protocols in place protect the overall security infrastructure of cloud faxing services as a shield to highly sensitive data.

Collaborative and agile 

Modern cloud fixing services are digitized and, therefore, agile. From accessing via emails and devices to using via smartphones, cloud fax services are deeply integrated with back-end applications and ERPs for facilitating seamless end-to-end business processes between clients and customers.

Why should one select enterprise cloud fax services? 

Combining the technical powers of basic fax capabilities and enterprise-grade cloud fax solutions, enterprise cloud fax services are one of the most cost-effective and easy processes for exchanging highly sensitive data. Here are a few reasons why you should select enterprise cloud fax services for your company: 

• Scalable performance, reliable, and sophisticated cloud architecture.
• Business disaster or continuity recovery
• High-level encrypted security
• Automated process
• Application integration capabilities
• New-age administrative skills

It is estimated that cloud faxing will grow from 35 % to 56% in the next three years. Hence, companies worldwide are using enterprise cloud faxing services to strengthen their core fax capabilities and build a robust communication system with their clients and vendors.