5 Reasons to Lock PDF Files

You may have used the term PDF in passing in your everyday life but do you even know what it means? Portable Document Format is a kind of document format that was invented by Adobe in 1993. Once in this format, the document cannot be edited. This is achieved through encryption methods that the creator of the PDF decides.

How Does This Encryption Work?

There are three ways to protect your PDF document, especially if it is created using Adobe. They include:

The Standard Protection

Basically, when a normal document is converted to PDF, users can read it and not make changes to it. This is the format that many marketing strategies use, including brochures, posters, and even business cards. This means you can send out the material to many contacts, and it will remain as you first sent it out.

Using a Password

On the other hand, there are documents that are important to a profiled secretor. For these documents, you might have to put in a password to ensure that people who receive it enter the password before viewing it, and those who get their hands on it cannot copy texts from it or edit it. If there are areas that need to be filled or signed, you can assign them as unprotected.

Using Certificate Security

Cybersecurity issues such as hacking and unauthorized access people can compromise the security and content of some documents. If these documents are being shared with other parties, an encryption key can be used to protect the identity of the creator while giving access only to authorized parties. Third-party companies are used in this case but bear in mind if you create a certificate for yourself for this purpose, if you delete the method used or you forget it, the document becomes locked forever.

Why Should You Lock Your PDF Document?

1 For Security Purposes

Essentially, the reason passwords exist is to offer security and keep off unauthorized access from accessing some documents and, to some extent, altering them. Password protect PDFs preserves its integrity and preserves the intended content.

2 You can use Digital Signatures

PDFs can allow you to put digital signatures on documents that require such as business contracts or agreements. After signing and locking, locking the documents are safe from manipulation.

3 It Protects The Document’s Copyright

When a PDF document is locked, copyright infringement becomes a thing of the past. An author can claim copyright with a protected document as others cannot copy it.

4 It Limits Access

Locking or protecting a document ensures that only people who have been granted access to it can read, make edits, or even share it.

5 A Safe System Can Be Established.

With the assurance of a safe documentation system, you can carry out business without the fear of cyber-attacks and data breaches.

PDFs are easy to access for various people, students, small business owners, and even common people for many uses. Encrypting them is advantageous in many ways, and companies like Adobe help make the work easy.