If you look back, how many times in your life have you struggled to find email in your inboxes? Did you have an overwhelming list of unread emails? Does it take a lot of time to sort the emails? These are some of the few problems that everyone faces while trying to manage emails. This affects your time management as well as your work productivity. In this article, we will discuss how to achieve better time management and the best productivity tools for managing emails.
Emails are one such part of our lives that we cannot work without. Emails hold a lot of important information for us. We often have to search through our emails, whether it is to search for a contact or to reply to some emails. To look through so many of your emails is more than often a waste of time and productivity. It is not the emails that are the problem. Emails have turned communication a lot easier with its features of sending quick replies. It is the absence of a proper tool that can help us to manage email software that is becoming a problem.
Contents
A few tools for email Management –
There are always a few strategies that you can apply to get the best from email management software and attain increased productivity. If you properly use these tools, they can also function as tools for time management. Read on to find a few of the best email management softwares that can be of great help to you.
1. Mailman
Mailman is one of the most helpful tools in managing email software. The tool takes less than one minute to do its work and is made keeping the Gmail users in mind. However, the tool also works fine for Apple Mail. It follows the principle of Inbox Zero and is very effective for time management.
Pros:
The Do Not Disturb Mode allows you to set a specific time at which you will not receive any emails.
The Delivery Slot feature allows you to select the frequency at which mails will be delivered.
You can add important senders to the VIP list so that you never miss any important emails from them.
Cons:
It is programmed only for Gmail.
2. Mailbird –
With the help of Mailbird, you can consolidate every email account, be it personal or professional, and get them under the same unified interface. The feature of the integration email management software of Mailbird allows you to reduce unwanted distractions and save some much needed time. With features like delivery slot, VIP list and do not disturb, it is extremely easy to use and meets all of your necessities for the perfect tool to manage email software.
Pros:
Allows you to efficiently handle multiple email accounts.
Presents colour coded folders for a convenient organization.
Easy to use and has productivity app integration.
The Speed Reader feature takes the text from the messages and shows them in the centre of the page in a broad font, one word at a time.
Cons:
The automatic reply feature is not available.
There is no mobile version of this app.
3. Active Inbox –
Active inbox is another one of the best email management software. It is available both as a mobile application and as a plugin. With the help of Active Inbox, you can use Gmail in the form of a task manager and convert the emails into tasks so that you can empty the inbox. This way, the chance of you missing anything is also reduced.
Pros:
Emails can be essentially turned into tasks.
You can empty the inbox without losing any vital information.
It is extremely easy to use.
Cons:
The app can become tedious to use.
It is not collaborative.
4. Edison Mail –
Edison Mail is an iOs and Android email client app for mobile. It is available for free to its users. You can use it with any email account. The Edison email management app has some very unique features, including the option to get a centred inbox view, automatic sorting of messages into categories like travel, receipt, packages, etc. and also an easy unsubscribe option.
Pros:
It can manage multiple email accounts.
It is very easy to use.
Helps in sorting emails of different categories.
Cons:
The interference can seem a bit tedious to some of the users.
Conclusion
To attain productivity, you must manage your inbox properly. For your benefit, a lot of email management software has been introduced in the industry which can suit your needs.
Moreover, an important thing to note is that the inbox management tools are only for assistance. If you become over-dependent on them, it will increase your problems rather than decreasing them. With the proper combination of effective email management strategy and email management software, along with some discipline, sorting messy inboxes can be easy.