Moving houses or moving offices; both are challenging tasks. However, when it comes to shifting offices or moving to a new workplace, one has to be doubly careful. Why? There is a higher risk of data breaches involved.
A professional office moving company helps prevent data breaches while you prepare for the move.
These days businesses hold a volume of data regarding their clients, competitors, and employees. If this vital information falls in the wrong hands, it can spell dome for you.
The data indeed stays secure in the local network of a company. However, whether you are a small business or a multinational, there are enough reasons for a data breach to occur. So, the best option is to hire a professional office moving company that takes explicit care of the company’s data at every stage of the move.
Do remember to hire a professional moving company that works in accordance with the particular country’s records management laws. They will ensure minimum risks and breaches occur.
Contents
What is Data Breach?
Let’s begin by first understanding what a data breach is all about. It’s an unfortunate incident wherein private information of a company, like trade secrets, intellectual property, Personal Health Information, and Personal Identifiable Information, fall into the hands of criminals. These miscreants are after information regarding credit card numbers, social security numbers, medical history, and the like.
Therefore, it’s wise to hire a trustworthy moving company that will ensure no such data breaches happen. Let’s take a look at how a professional Thailand Moving Company avoids data breaches and reduces your headache.
1. Documenting everything
Professional moving companies document each piece of hardware being moved. They label PCs, hard drives, USBs, etc. Plus, they also maintain a digital as well as a hard copy of the inventory. This crucial step helps move big servers with their connections easily so that once you set up the new workplace; everything gets installed and works perfectly.
2. Packing
Most professional movers tend to pack data in different boxes and carry them in separate cars. Imagine a scenario where the car carrying all your office data meets with an accident. You will lose all the data and the hardware. Therefore, a professional mover protects the data against such unfortunate incidents.
3. Protection
Besides documenting and packing, professional movers protect the big equipment against issues like scraping, moisture, shock, temperature fluctuations, etc. They pack and handle the data and hardware in such a way that you don’t have to hire a data recovery expert once you set up the new office. In fact, as a precautionary measure, look for any deteriorating hardware before setting up the new workplace.
4. Protection of Old Data
There might be old records that a company doesn’t use anymore. That doesn’t mean they are less susceptible to data breaches. A dependable office data moving company uses a secure data storage system that helps avoid breaches to old data.
5. Moving
A reliable office moving company is aware of how precious the data of any company is. Therefore, they utilize a specialized chain of custody to move all the files. Plus, they pack in plastic and seal all the documents properly. All these measures prevent any data breach.
The above reasons are enough to hire a specialized office moving company so that minimum damages occur.
Precautions need to be taken by you
Indeed, the movers will take all the necessary measures involved but remember there are several precautions to be taken on your part as well. Even though you are hiring the experts, keep the following tips in mind-
1. Hire a Team Member-
Assign the task of overlooking the entire process of the move/relocation to an experienced person. He/she will pre-plan, coordinate, and oversee the entire relocation process, simultaneously dealing with any glitches.
2. Sort things out
Try to remove any redundant technology that might be lying around simply occupying office space. Find any PCs, printers, copiers, phones, networking equipment, or even furniture that can be disposed of or donated. It’s wise to sort things out before your big move.
3. Secure Chain of Custody
We spoke about this earlier too. A reliable office moving company will wrap, seal and relocate all the files and paper documents according to the chain of custody protocols. This ensures minimum data breach issues.
4. Storing old records
As mentioned earlier, old data is as much at risk of data breach as any other data, if not more. Since companies do not pay that much attention to older records, there are chances of overlooking these. Hence, they become easy prey for criminals. Any record that carries customer or business information can prove risky for your business. Therefore, ensure to hire an office moving company that provides secure records storage facility.
5. Hire the Right Mover
There are several office movers out there that may assure a seamless office move at reasonable costs. However, not every office mover specializes in relocating data. Hire one that has enough experience to show and has your company running in the new workplace in no time.
What to consider to hire a office moving company
Before you hire the right office moving company, remember the following pointers-
- The professional office moving company staff is well trained and experienced in handling the complexities involved in data and office relocation. Plus, there is a complete and extensive background check of the staff.
- The company works in accordance with state and federal rules and regulations.
- The company is well equipped with tools and pallets required to move IT and office equipment securely and without any issues/troubles.
- The company bears enough experience in records management.
- The company ensures a secure chain of custody when it comes to the moving process.
- Make sure that the office moving company provides assistance to set up your workplace at the new location.
- Ensure the company you hire provides facilities like destruction capabilities and records storage.
Conclusion
As mentioned before, there is a difference between an office moving company and an office relocation company. A company that specializes in relocation will handle the complexities well. They will store, protect and move office data efficiently, making the entire process seamless. This way, data breach is the last thing you worry about.
If you are moving offices, you already know the risks and complexities involved. Therefore, hire the best professional office moving company that is trustworthy enough to handle your sensitive company data and specializes in relocating offices using sophisticated equipment.
