How to Print to a PDF File with Ease

Printing a file to PDF is an increasingly popular method that more and more people are using. No wonder! The print to PDF option allows us to create an electronic copy of the file, which we can then save to disk. This solution allows you to significantly minimize costs and reduce the amount of documents that we often have no place to store. The virtual printer works both in applications that are adapted to the Mac OS, as well as to the more popular Windows. In this article, we will tell you how to easily print to a PDF file in both operating systems and what are the pros and cons of this type of solution. We invite you to read!

Printing to a PDF file – how to do it?

To begin with, I must point out that printing any content and graphics to PDF flattens the file, which leads to the fact that there is no later option to edit and add values, e.g. by separating form data. It is worth considering these aspects before deciding to print a file to PDF.

Print to PDF on Windows

First of all, to start the process of printing a file to PDF, you need to run this file. 

In the next step, click File and then Print. A dialog box opens that allows us to print our file. 

In the place where you need to select the device that is to print the file for us, you should select the Adobe PDF option. This option is available most often, but there are also applications in which the device is selected via the Properties/Preferences button. 

At this point, you can also change and modify the PDF printer settings – in accordance with our requirements as to the final appearance of the file. 

The next step is to click the Print button, which should automatically launch the dialog box. 

Give your file a name, then click Save.

Print to a secured PDF file without a password

Printing a password-protected PDF file is not difficult. Just enter it to unlock the PDF document. But is it possible to print files when you forget your password? If PDF documents contain sensitive information about work or personal life, you give them access codes, but consequently you cannot easily print them.

SwifDoo PDF password remover feature is your best choice when you need to print password protected PDF files. When a PDF prevents you from copying, printing or even editing the content. It allows you to edit, copy and print any PDF file for free as it is able to unlock PDF files for printing if you forget your password.

1. Decrypt PDF protections from printing, editing and copying.
2. Provide batch process to remove printing password easily.
3. Simple and easy-to-use PDF password removal process.
4. Unlock and print secured PDF with or without password.

To further focus on security, it also allows for password protection and thus prevents unauthorized access to the created PDF files.

With SwifDoo PDF editor, you can easily extract and separate text and split it by size, text or bookmark. In addition, it allows you to convert PDF documents to MS Word, Excel and image formats of your choice. It also compresses files so they can save disk space.

Print to PDF on a Mac

Owners of Apple computers, i.e. Macs, can also print files to a PDF. However, it works a little differently, because IOS, i.e. Apple phones’ operating system, does not provide a platform that would allow you to perform this type of activity. However, this can be bypassed as there is an option that allows you to save the document as a PDF for printing the file. 

To do this, follow the same procedure as in the case of Windows. We enter the file, and then select the PDF button. In the next step, when the dialog box appears, select the Save as PDF option. Then you must select the Adobe PDF Settings option and click on the Continue button. Then you can give the file a name, and then save it anywhere on the disk.

Pros and cons of printing to PDF

Each solution, including printing to a PDF file, has its advantages and disadvantages. 

The advantage is certainly the savings that are generated when we start storing documents in electronic form. It is also much easier to find them, especially when we describe each in detail. 

Printing to PDF also has its downsides. Remember that every computer is electronic equipment that can be damaged. If we store all our files only on the disk, the risk of losing important data is very high. When documents are printed and stored, e.g. in binders, they become much more secure. 

In closing

There are many ways to print to PDF. If your operating system or program does not support PDF printing, you can use third-party tools instead such as SwifDoo PDF that will install a virtual printer that saves everything to a PDF file.

There is only one conclusion – not all documents that we receive or generate should be printed. Some of them can be stored electronically, however, the really important and significant ones.